- #Use outlook 2016 for mac claendar for booking rooms series
- #Use outlook 2016 for mac claendar for booking rooms free
What Do You (The Admin) Need to Make this Magic Happen? To do this, go to “Browse more rooms” and search by city, then add the rooms you need. For those meetings when your team is spread across the world, Outlook lets you book multiple rooms so you can make sure everyone has a good spot for that important call. Not everyone in your meeting works in the same building or even the same city.
#Use outlook 2016 for mac claendar for booking rooms series
Outlook on the Web will show the rooms available for your series and how many conflicts they have This feature is currently only available for first release customers but will be available for all users in time.
#Use outlook 2016 for mac claendar for booking rooms free
We’re making that process easier by showing you when a room is free for the entire series or for how many instances of it so you can book with confidence.
They all help you find a free time slot among your attendees but finding a room that could be booked for the entire recurring series was a little more hectic. Outlook has resources to help you with that, the Scheduling Assistant, FindTime, and smart time suggestions. Now, when you are looking for a room with capabilities or trying to accommodate a group of people, you can filter for rooms based on capacity, features, and floor.Ĭreating a recurring series already demands a lot of coordination. Sometimes you need a room with specific features. Just click on the location bar, and then go to “Browse more rooms”, this opens a right-side panel where you can search for a room by building and city. Sometimes you need to find rooms with specific characteristics, and with this new feature you can now search for rooms beyond from the ones we show you. Let’s focus first on what the user experience looks like, then we’ll get into how you set this up behind the scenes. We also have new features to help you manage your meetings!
To help you with this, we are releasing features that make it easier to find and identify the room you need. How often have you or your users tried to find rooms that are free for your meeting time, your recurring series, that have the capacity and resources you need, and are close to you? Probably enough to acknowledge it can be a bit time consuming, especially if you are creating a recurring event or trying to book multiple rooms in different cities.
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